The trucking invoice template is a billing document used in the trucking industry to track and request payments. It is used by trucking companies, business managers, and even independent truckers to bill their clients for transportation services, ensuring that deliveries are made safely and payments are received on time.
In case there are any shipping issues, such as breakage or damage to the goods, this invoice serves as proof for you and your clients when they want to return the products.
Additionally, your clients also need this invoice to understand what they are paying for and to confirm the services provided. Therefore, the trucking invoice template not only reflects your professionalism but also serves as a reminder to your clients of the excellent service you provide.
The template consists of three main sections:
This section contains your company information, such as the company name, logo, address, contact information, the date of the invoice, and the invoice number.
This section contains the information of the customer who placed the order and the recipient who will receive it, such as their name, address, and contact information.
It contains the details of the order that will be sent to the customer, such as the service description, quantity, unit price, total cost per service, subtotal, discounts, tax rate, total tax amount, shipping and handling fees, and the final amount payable after adding discounts, taxes, and shipping fees.
The trucking invoice template offers many benefits, including
It makes it easy for you to manage multiple deliveries at once by documenting each shipment with all details, such as items, quantities, and destinations, which speeds up the shipping process.
Trucking companies usually deliver multiple shipments at the same time. This invoice helps you track your finances easily by providing a clear record of taxes and income, so you don’t get lost in complicated calculations.
This invoice ensures transparency between you and your client. It helps your clients understand what they are paying for and ensures they pay the agreed-upon amount, no more, no less. Additionally, it serves as proof in case they need to retrieve it later.
It is easy to use and fully customizable in Google Docs, Google Sheets, Word, Excel, and PDF. This allows you to create a personal connection with your clients by customizing your invoice to reflect your business identity.
It is easy to fill out your Google Sheet or document invoice in simple steps:
Start by entering the details of your company, such as name, logo, address, and contact details.
Then enter the invoice details, such as the date it was prepared and the invoice number.
After that, add the information of the customer who placed the order, such as their name, address, and contact information. If the recipient is different from the customer, add the recipient’s details in their section. However, if the customer and recipient are the same, you should copy the customer’s details to the recipient section as well.
Write the details of the order that will be sent to the customer, such as the service description, quantity, unit price, and total cost per service.
After listing all the services provided, calculate the subtotal by multiplying the rate for each service by the number of units. Then, calculate the final amount payable by adding discounts, taxes, and shipping fees to subtotal.
After that, review all information for accuracy. Once everything is correct, send the invoice to the trucking company to process the shipment and deliver the order to your customer.
At the end, save a copy of the template for needed reference.
The trucking invoice template is beneficial to trucking companies, freight carriers, independent truck drivers, and business managers. It helps speed up the shipping process and payments by streamlining billing, managing transportation charges, tracking deliveries, and ensuring timely payments.
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