What is the Contractor Invoice Template in Google Docs and Sheets format?
The contractor invoice template is essential for freelancers, as it documents the work completed in detail, whether billed per task or monthly.
This template serves as a legal document between an independent contractor and the client who owes payment. It includes a detailed description of the services provided and their corresponding prices, typically available in an editable format.
Additionally, the template contains essential information about both parties, along with an itemized table, payment details, an invoice note, and space for a company logo.
What Are the Elements of the Contractor Invoice Template?
The elements of the contractor invoice template are divided into four sections. The first section contains the contractor’s information and business logo. The second section includes the client’s details, such as name, address, phone number, email address, and ID. The third section is dedicated to the services provided along with their hourly rates. Finally, there is a payment summary and payment instructions.
The elements of the contractor invoice template:
- Header Information: This section consists of detailed business and client information.
- Invoice Details, which include the invoice number, date, and reference number, you can easily add more to this section.
- Itemized Billing Table: Through this table, you can add many rows with the feature of the automatic calculation of the quantity and unit price.
- Remarks/Payment Instructions: It consists of total hours, hourly rate, discount, total pre-tax, tax rate, total tax, and balance due, with a feature to edit these parts and add what suits your business.
- Configuration Section: This section includes terms & instructions for this invoice type.
Why is the Contractor Invoice Template for Google Docs and Sheets important?
The contractor invoice template is vital for maintaining a professional business by preserving work records and providing a detailed price list for the client, which strengthens the relationship between the two parties.
Using Google Docs and Google Sheets is often preferred over other formats because these platforms are fully customizable, allowing color changes to match the business logo. They also offer various options for sharing the invoice with clients, such as exporting to PDF or Word or sending it via email.
- This template formalizes agreements between companies and buyers, especially for larger transactions.
- The contractor invoice template records services rendered and items provided.
- It offers detailed pricing, helping both parties stay on the same page.
- It safeguards your rights and tracks your work daily, weekly, or monthly, making it easier to measure and analyze progress step by step.
- Using invoices helps with accounting by registering and identifying each contractor transaction.
- Notify the client of the agreed charges and provide clear details on prices, discounts, and applicable taxes.
- This template serves as evidence of the transaction between the two parties.
- The invoice functions as a legal agreement that outlines specific terms and conditions between both parties.
How To Fill Out Your Google Sheet Invoice
It is easy to fill out your Google Sheet or document invoice in simple steps:
- Fill in the company tab
- <Your Company Name>
- <123 Street Address>
- <City, State, Zip/Post Code>
- <Phone Number>
- <Email Address>
- Then the client's details
- <Contact Name>
- <Client Company Name>
- <Address>
- <Phone>
- <Email>
- At the end, the project details
- <Project Name / Dept>
- <Project Description>
- Don’t forget to register the date and the invoice number.
- Enter the service items and their prices.
- Share the invoice with the client via email or print it and deliver it by hand.
Who uses the invoice template in Google Docs and Sheets?
The invoice templates are beneficial to every store manager, small business owner, and cashier. It helps retail businesses and B2B businesses keep records of the accuracy of sales, purchases, and payments.