Hotel Invoice Template Free Download

What is the hotel invoice template in Google Docs and Sheets format?

The hotel invoice template is a payment request for hotel services due at a certain time. It is a guest communication that details all services provided with their prices, aiming to ensure consistency, save time and effort, and maintain a clear relationship between the hotel and the guest.

This template is available in five formats; all are customizable and shareable in a variety of formats. It is proof of the payment transaction, besides a clear, detailed document of charges for the guest.

The priority for your business is getting paid due to the terms and in a certain period, but the customer always wants to have a clear and detailed charging document. So it is vital to give the guest a reference number for the hotel to contact you with and provide a breakdown of how the total is reached.

What Are the Elements of the Hotel Invoice Template?

The hotel invoice template includes a reference number, guest information, a list of services and their prices (the stay details: room, food & beverage, outlet, laundry, and spa), and a breakdown of total reach. For sure there is a payment terms and methods section provided at the end of the template. As well as the additional charges and taxes.

The elements of the hotel invoice template are

• Header Information: In this section, you will find the business and client information and shipping addresses if needed.
• Invoice Details: The invoice details section contains the invoice date and number.
• Shipping details: this section includes the payment terms, estimated ship date, transportation terms, and more elements.
• Itemized Billing Table: It is the service or product table that is fully customizable, auto-calculated, editable, and easy to add rows and columns to.
• Special notes, terms of sale: It consists of total hours, hourly rate, discount, total pre-tax, tax rate, total tax, and balance due, with a feature to edit these parts and add what suits your business.
• Configuration Section: This section includes terms and instructions for this invoice type.

Why is the Hotel Invoice Template for Google Docs and Sheets important?

The hotel invoice template is vital to your business to ensure and promote healthy cash flow, manage the hotel record timely and easily, and ensure accuracy. 

You must have a standard invoice template for your hotel, especially to offer your guests a transparent trustworthy, detailed pricing list for each service rendered. Additionally, it is requested that local authorities record the taxes.

Simplify the invoice creation process, reduce human errors, speed up the invoice timing, and ensure the payment transaction. Download the hotel invoice template for free.

1. The hotel invoice template maintains the transaction between the two parties.
2. It records services rendered and offers detailed pricing, helping both parties stay on the same page.
3. It safeguards your rights and the vehicle owner's, making it easier to measure and analyze the progress of your business step by step.
4. Using invoices helps with accounting by registering and identifying each hotel transaction.
5. Notify the client of the agreed charges and provide clear details on prices, discounts, and applicable taxes.
6. This template serves as evidence of the transaction between the two parties.
7. The invoice functions as a legal agreement that outlines specific terms and conditions between both parties.

How To Fill Out Your Google Sheet Invoice

It is easy to fill out your Google Sheet or document invoice in simple steps:

1. Fill in the Company tab

• <Your Company Name>
• <123 Street Address>
• <City, State, Zip/Post Code>
• <Phone Number>
• <Email Address>

2. Then the client's details

• <Contact Name>
• <Client Company Name>
• <Address>
• <Phone>
• <Email>

3. At the end, the project details

• <Project Name / Dept>
• <Project Description>

4. Don’t forget to register the date and the invoice number.

5. Enter the service items and their prices.

6. Share the invoice with the client via email or print it and deliver it by hand.

Who uses the invoice template in Google Docs and Sheets?

The invoice templates benefit every store manager, small business owner, and cashier. It helps retail and B2B businesses keep records of the accuracy of sales, purchases, and payments.