The business invoice template serves as a legal record of a transaction between you and your clients. Businesses need it to request payments and track their cash flow, financial accounting, and tax compliance.
As businesses deal with more complex payment methods and work with different customers, contractors, and suppliers, they need this invoice to help simplify and organize their financial operations.
It is also used to bill clients for products and services while ensuring transparency in financial transactions.
The template consists of three main sections:
This section contains your company information, such as the company name, logo, address, contact information, the date of the invoice, and the invoice number.
This section contains the information of the customer who placed the order and the recipient who will receive it, such as their name, address, contact information, and payment terms.
It contains the details of the order that will be sent to the customer, such as the service description, quantity, unit price, payment instructions, total cost per service, subtotal, discounts, tax rate, total tax amount, shipping and handling fees, and the final amount payable after adding discounts, taxes, and shipping fees.
The business invoice template offers many other benefits, including
It offers useful sales information that helps businesses to analyze the market and predict their future sales.
It is well-organized and easy to read, allowing your clients to know exactly what they are paying for, which ensures transparency between you and your clients.
It helps you simplify and organize your financial operations by providing a clear record of each transaction, tracking payments and outstanding balances, and making it easier to manage accounting, budgeting, and tax reporting.
This invoice template is organized, easy to use, and fully customizable in Google Docs, Google Sheets, Word, Excel, and PDF. It allows you to customize your invoice to reflect your business identity without creating invoices from scratch.
It is easy to fill out your Google Sheet or document invoice in simple steps:
Start by entering the details of your company, such as name, logo, address, and contact details.
Then enter the invoice details, such as the date it was prepared and the invoice number.
After that, add the information of the customer who placed the order, such as their name, address, and contact information. If the recipient is different from the customer, add the recipient’s details in their section. However, if the customer and recipient are the same, you should copy the customer’s details to the recipient section as well.
Write the details of the order that will be sent to the customer, such as the service description, quantity, unit price, and total cost per service.
After listing all the services provided, calculate the subtotal by multiplying the rate for each service by the number of units. Then, calculate the final amount payable by adding discounts, taxes, and shipping fees to the subtotal.
After that, review all information for accuracy. Once everything is correct, send the invoice to your customer with the products or services ordered.
At the end, save a copy of the template for needed reference.
The business invoice template is beneficial to business owners, accountants, service providers, and business managers. It helps simplify the billing and payment process by organizing service charges, tracking expenses, managing client payments, and ensuring accurate financial records.